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Know Why You Should Convert Your Exchange Mailbox to a PST File

In this paragraph, You may be an IT administrator, a technical whiz, or a regular user who enjoys using Microsoft Exchange. Everyone has the same question: how do I convert my Exchange mailbox to a PST file? However, Most organizations, whether private or government, use Exchange Mailbox.

Moreover, They use the Exchange server to manage all of their employee mailboxes. Multiple people in an organization use Exchange Mailbox, which stores all of its data in the Exchange Database (.edb) file format.

  • Conversion Motives
  • How to Export an Exchange Mailbox to a PST File (Outlook Data File)
  • Conclusion

In Microsoft Exchange, the EDB file is crucial. It’s possible to say that it’s the beating heart of the entire Exchange server, ensuring that it runs smoothly.

Exchange Mailbox to PST Conversion Reasons

  1. Corruption of Databases
  2. Failure of the Motherboard
  3. Heat exhaustion (That damages the Hard Drive)
  4. Failure of a hard drive
  5. Log File Is Missing
  6. Problem with Disk Space

On the other hand, These are the problems and reasons that will help you understand why you should convert your Exchange mailbox to a PST file. Any user or Organization Exchange Database is extremely important, and keeping it all in one location is not a good idea.

There are only two options for saving an EDB File:

  1. Take regular backups
  2. Convert items from an Exchange database to a PST file.

Importantly, converting EDB to PST is the best way to keep your mailbox data safe, and it doesn’t require any special skills or technical knowledge. Exchange Mailbox files can be converted to PST files using automated software in seconds or minutes. You can use the Most use EDB to PST Converter tool to convert EDB files to PST files. This software is one of the best for bulk conversion of Exchange databases.

You should probably know what an EDB and a PST file are before converting one to the other:

  • Exchange Database is abbreviated as DB. The Exchange Database (.edb) file is where the mailbox database is stored. In-process and non-SMTP messages are stored in EDB files. A b-tree structure is used to format Exchange Database files. The STM file, which contains the actual SMTP messages, corresponds to each file. Microsoft products make use of EDB files.
  • Personal Storage Table (PST) is the abbreviation for Personal Storage Table. It is a Microsoft-controlled open proprietary file format that is freely usable by anyone. It is used to store data such as message copies, calendars, events, and other Microsoft software such as Microsoft Exchange Client, Microsoft Outlook, and so on. Personal Folders (File) or Post Office File are other names for this file.

Automated Software’s Features

  1. It has the ability to convert offline Exchange Mailboxes to PST files.
  2. It keeps track of folder hierarchy.
  3. Allow for the conversion of corrupted files to PST data format.
  4. Using multiple Filter options, users can convert Exchange EDB to PST selectively.
  5. While converting from Exchange Mailbox, users can create an individual PST file.
  6. This software works with all versions of Exchange Server, including 2019, 2016, 2013, 2010, 2007, 2003, and previous versions.
  7. It has a date-based filter option for converting database files.
  8. For Exchange Database file recovery, provide scanning mode (Quick / Advanced).
  9. Decrypting SMIME or OpenPGP Email Encryption is possible with this tool.
  10. Allows users to export their Public Folder and Private Mailbox to an Outlook PST file.

Step-by-Step Instructions for Converting an Exchange Mailbox to a PST File

  • Firstly, Download and run the best conversion tool.
  • Secondly, Select the EDB file by clicking the “Add File” button.
  • Thirdly, A window called “Add File” appears. You must choose one of the options here: Select File / Search File.
  • Select the EDB files using the “Select File” option and the “…” button on the EDB option.
    Select the EDB file and then press the “Open” button.
  • Check to see if your email file has any encryption, such as SMIME or OpenPGP. To disable encryption, select the checkbox option.
  • In the Scan mode, select one of the two options, Quick or Advanced, and then click the “Add” file button.
    EDB files can be recovered using Quick Scan Mode.
  • The EDB file will be scanned by the tool.
    When the scanning process is finished, you’ll be prompted to save the scan results in a dialogue box. If you want to save the scan results, select Yes.
  • The existing folder in the Source EDB files will be displayed in the left panel. In the preview panel, it displays all scanned EDB files as well as all Exchange Mailboxes present in the EDB file.
  • To convert Microsoft Exchange Mailbox to PST, click the “Export” button, or check the box next to the Mailbox you want to convert.
  • Select the destination folder for the result by clicking the “Browse” button. Split PST Option: This option splits the PST file into sections based on the size that the user specifies.
  • Option to Convert Emails to PST by Date Filter: This option allows users to convert emails to PST by date.
  • Once the DB data items have converted to Outlook PST, click Finish.
  • The PST file can be opened in Outlook 2019, 2016, 2013, 2010, 2003, and so on.

Putting Everything Together

In conclusion, The user should now have complete information on how to convert Exchange Mailbox to PST file after reading this article. Despite this, users have access to information such as the Exchange Server, Automated Software Features, and so on. On the other hand, Users may need to convert EDB Mailboxes to Outlook Data File for a variety of reasons. Users can change their Exchange Mailbox into PST using a manual solution such as Powershell or Exchange Admin Center, but this solution has drawbacks. That is why the majority of users prefer the Automated Solution because it is simple, easy, and secure.

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